What GPS has to do with Time and Attendance Tracking?

Every Organization wants to seamlessly automate the Time and Attendance process with Other HR processes for increasing the productivity and empowering their employees to record their time from their smartphone devices from anywhere , anytime.

Record Attendance on Go

Record Attendance on Go

And since the organizations are unique in their LOB and offerings, they have different policies w.r.t time management, challenges comes in different forms of requirements, I have illustrated three cases from all together different industry verticals – Education Industry, Hospitality, Computer Hardware (Field Employees).

These cases may be very similar to your Organization’s Time and Attendance process or requirements , you can always explore possibility of Ramco HCM on Cloud by writing us at sales@sakeesoft.com. In the below cases we have successfully consulted and implemented RAMCO HCM on CLOUD since Ramco believes in Innovation and have been leading HCM Solution provider, starting from Attendance capturing using NFC technologies to Location Based attendance tracing using the GPS positions are now reality.

Case: I
Industry: Education
Leading Educational Brand which has more then 20 schools, colleges under them were struggling with the Time Attendance Output. They has single ARS vendor , which gave them centralized access to the ARS output.

But the catch was – Verifying and Handling Human Interventions

Some of the schools/colleges will have power failure (Though chances are less and they have power back up) and teaching and non teaching staff will just sign on the Manual Attendance registers and continue their work , so question was how to consolidate and validate such cases (Manual Intervention was must here). Moreover it is mandatory for educational institutions to capture manual attendance register as a part of some govt. rules.

Case: II
Industry: Hospitality
One of the largest Hotel Chains in India, they have 50 plus properties to manage and had 3000 plus employees. All together they had 6 different vendors who were providing the ARS machines to track the time and attendance. They had practice of manually consolidating the attendance in single excel which was used for the Payroll and Other Benefits. I found they had employees one single resource who was almost doing the same thing through out and was paid for the same. I just wondered why don’t they write a Macro.

They wanted to have seamless and centralized Human Capital Management solution where Integration and automation of time attendance was again a vital thing. And their employees (Most of them Contractual) always left the premise of Hotels for some or the other purpose, so their internal IT team suggested to have some solution with RFID concept, now please don’t ask what was my reaction.

Case: III
Industry: Hardware (For Field Sales)

One of the Largest Re-Sellers of Computer Hardware which has 1500 plus employees engaged in fields for sales and support.

The Client was looking for a centralized HRMS Solution and showed interest of real time attendance tracking using the GPS based locations and Ramco’s new feature of Cloud HCM.

Human Capital Management System (HRMS) is one of the most crucial function of any business what we see today, since humans are involved directly and it is the result for constant evolution of behavioral theories , psychological patterns of adoptions in organizations etc. Any such policy which can push an employee to the extreme limit of loyalty towards company may backfire the overall growth of the company, so it is always advised to have well established standard polices and practices.

I always ask my Human Capital Management (HCM) Clients the purpose and need of tracking field employees so tightly, they can be else evaluated with other factors and parameters set in their KRA and overall performance process. Automation is a must, but the function and soul of HR department lies in keeping things simple and interactive, one cannot achieve the organizations objective if humans don’t play a role in interaction employee to employee (HR).

To understand the pros and cons of keeping tight eye on field employees we are organizing a @Twitter #Hashtag session on 15th Aug, 6.00 PM (IST), where the moderators will be senior HR leaders from the Industry, who have managed field employees. So to join and share your ideas on the same please register below or click on this link Registration for Twitter Event